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Posts Tagged ‘The Paper Tiger quick tip’

Search Your Electronic Files from Within The Paper Tiger!

Monday, February 8th, 2010

How do I integrate The Paper Tiger with Google Desktop?

The Paper Tiger Document Management and Filing System software has built-in integration with Google Desktop that allows you to search your digital files in Google Desktop from The Paper Tiger interface. To do this, follow these steps:

1. Download the Google desktop from the below link. http://desktop.google.com/

2. Once the download is complete, run the installation to begin the setup process.

3. Follow the steps to install Google desktop.

Note: Please restart the computer after completion of Google Destop installation.

4. After the installation completes, open The Paper Tiger 4.1

5. Navigate to the Quick Find area of The Paper Tiger located on the top left corner of the window.

6. Select the Google Desktop search from the drop down menu in The Paper Tiger

7. Type in your search query in the text box.

8. The Google Desktop search results will come up in the browser window.

To see screenshots of the above steps, please see our Knowledge Base article.

Software Updates for The Paper Tiger Document Management and Filing System

Thursday, February 4th, 2010

Configuring the Automatic Update Service

If you are already in version 4 of The Paper Tiger Document Management and Filing System software, you can configure the Update Service to change the interval for checking for software updates. If you wish to configure the Update Service:

a) Click Help, and then Configure Update Service. The Configure Update Service dialog appears.

b) Select Yes or No to automatically check for updates.

c) Enter the auto-check interval in days in the field.

d) Click OK.

Note: The Configure Update Service dialog will display automatically after each time an update is installed.

In addition, as long as we are in version 4, you will also be able to check for updates from our Software Updates page found under Help & Support; the direct link to our Software Updates page is http://www.thepapertiger.com/updates.php. Choose the edition of The Paper Tiger Document Management and Filing System software and then the version that you have, then click Check for Updates.

The Paper Tiger Spell-checker Options

Tuesday, December 15th, 2009

(Professional and Network Editions Only)

The Paper Tiger Document Management and Filing System Software is equipped with a Spell-checker that will check the spelling of an item’s text as you enter it into a database. The Spell-check operates automatically in all fields in Wizards and the Browser.

Note: The Spell-checker runs automatically. If you wish to disable the spell-checker, click the Disable Spell-checker checkbox in the General tab of the User Preferences.

In Wizards, the Spell-checker checks the contents of each field as you “tab” out of it. In the Browser, the Spell-checker checks the contents of each row just prior to a row update.

The Spell-checker has an options menu that allows you to choose what options you would like The Paper Tiger to use when checking your entries.

To change Spell-checker options, follow these steps:

1. Select Spell Check Options from the View menu. The Spell-checker options dialog is displayed.

2. Select or deselect options by clicking on the proper box next to an option.

3. Click the OK button. The spell-check options are set.

Make document management easy!

Tuesday, November 24th, 2009

To eliminate procrastination with your filing, always make sure to have empty hanging files with numbered tabs already set up. Then you can just enter the information into The Paper Tiger document management software and drop your documents in the appropriate numbered file.

Retrieving files in your document management system is everything!

Monday, November 2nd, 2009

The purpose of your filing system is not only to put paper files away, but to be able to find them again (and without wasting time trying to figure out what file name you chose the last time you filed them!) Keywords are essential for quick retrieval. Entering keywords into The Paper Tiger document management and filing system software will help you find papers you have filed. The more keywords you enter, the better your chances of quick retrieval!

Category

Thursday, October 15th, 2009

Use a Category when you want to group files together for a specific purpose within a Location, such as clients, tax info, financial info, purchases, medical info, human resources, marketing, training, personal, etc.

Location capacity

Wednesday, October 14th, 2009

Make sure you always keep your physical files in sync with The Paper Tiger. When you increase the Capacity of a Location, print the corresponding number of new tabs or labels to match. Then go ahead and insert the tabs or labels into hanging folders and put in your filing cabinet so they will be ready when you need to file into them.

To edit the Capacity of a Location:

-You’ll need to click on the Locations button
-Click on the row of the Location that you need to increase capacity
-Click Edit button
-The Location wizard will pop up, click the Summary tab
-You’ll see the box for Capacity, enter the new number you want to increase it to

You can also update the Name, Review Frequency, or Notes for the location.

Is your reading pile getting too high?

Wednesday, September 16th, 2009

Use The Paper Tiger to create your own personal library. Remove or photocopy articles of interest from magazines or newspapers or print internet articles. File them now, and read them when you have time.

The Paper Tiger keywords section

Friday, August 14th, 2009

When entering keywords in your Paper Tiger database, ask yourself, If I or someone else wanted to retrieve this file later, what words might be helpful? You want to input as many keywords as you think might be helpful.


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